Introduction
Panopto, a new video content management system (VCMS), will replace Kaltura at the end of the Spring 2026 semester. Content migration for videos created before January 2026 is underway, and migration for videos created January 1-May 17th, 2026 will start on May 18th.
Beginning May 17th, Kaltura will transition to read-only access, and on June 20, 2026, access to Kaltura will be disabled. For more details about the transition, please visit the Panopto VCMS Transition page on the TLOS website.
Kaltura is the cloud-based video management system behind My Media and Media Gallery, which are Canvas LTI tools. Note that:
- Kaltura appears in some places in My Media and Media Gallery and in the company's documentation and user guides.
- Course Gallery is how you access Media Gallery in Canvas.
The Kaltura Video App for Canvas User Guide has full instructions on using My Media and Media Gallery. The instructions here are specific to Virginia Tech. To see other Kaltura topics, please click on the guide for your role:
- Video Content Management - Using My Media and Media Gallery (for Instructors)
- Video Content Management - Using My Media and Media Gallery (for Students)
Contents
Instructions
Background on My Media and My Gallery in Canvas
- My Media and Media Gallery let you integrate videos in your Canvas course sites.
- My Media appear on Canvas Global Navigation Menu.
- Media Gallery appear on all Canvas Course Navigation Menus.
- My Media can also be accessed through video.vt.edu (for faculty/staff only).
My Media
- Echo360 videos that were migrated to My Media.
- If videos are in a Canvas site's EchoCenter, they'll also appear in that site's Media Gallery.
- WebEx recordings that were migrated to My Media.
- Zoom Meeting that were recorded to the cloud (saved in My Media within one day).
- Videos that you upload directly from your desktop.
Media Gallery
- Access and reuse Echo360 videos that were automatically moved to Kaltura.
- Select which videos from My Media to share in Media Gallery.
- Upload a video directly to a Media Gallery.
Why Use My Media and Media Gallery?
- Storage is unlimited: You and your students can upload as many videos to My Media and Media Gallery as you want. You and your students' videos won't contribute to Canvas' 5 GB storage limit!
- Captioning is free and easy: You can caption any video using automatic speech recognition software. Later, you can search the video captions for key terms and watch only that part of the video.
- Powerful analytics: You can see who watched which videos and how much they watched.
- Your old content is there: Your Echo videos and WebEx recordings will be migrated to My Media and Media Gallery for you.
- Your Zoom meetings are there: Zoom Meeting recordings saved to the cloud will automatically appear in My Media. The meeting host can keep the recording private or publish it to a Canvas site.
- You can use the same videos in every course: No more copying video versions between Canvas courses. Instead, link the same video stream to as many courses as you want.
- You can share videos on the Internet: Unlike Canvas videos, you can make videos in My Media and Media Gallery available on the Internet.
Kaltura Media Repurposing Policy
NOTE: This policy has been put on hold during Summer 2024 as discussions with the vendor continue.
Kaltura media storage changes will be coming between May 12-15, 2024. Videos stored in My Media that have not been viewed in 24 months will be deleted if they have never been published to a Canvas course or a channel or collection on video.vt.edu.
What to expect: In May, video owners will start to receive email notifications 14 days prior to a video's removal. To retain a file, you just need to play it for 15 seconds. No action is needed if the video should be deleted.
To reduce the number of future email messages you may receive about this policy,
- Delete unneeded files ahead of time.
- When a Zoom cloud recording is automatically added to My Media, delete it if you don't need it.
- Spend some time managing your files by playing the ones that aren't published in Canvas or in a channel or collection on video.vt.edu for 15 seconds.
To check which videos are published on Canvas and which ones are not:
- Go to Canvas and log in with your Virginia Tech Username (PID) and passphrase.
- Click Media on the global navigation menu on the left.
- Scroll down the list to see which videos are published and which ones are private.
- Click Published to see where you've published the video.
Kaltura Topics
- Getting Started
- Editing and Collaborating on Videos
- Publishing Videos
- Teaching with Videos
Getting Help
For instructions on resolving common issues with Kaltura, please click on the guide for your role:
- Video Content Management - Troubleshooting My Media and Media Gallery (for Instructors)
- Video Content Management - Troubleshooting My Media and Media Gallery (for Students)
If you need help with My Media, Media Gallery, or Kaltura in general:
- Search for topics in the Kaltura Knowledge Base.
- See the Kaltura Video App for Canvas User Guide.
If you still have questions:
- For Kaltura in Canvas or at video.vt.edu, go to the 4Help Portal, log in, and click Get Help. Specify where you are having the issue and include the video name, ID, and/or URL if applicable.
- For questions about intellectual property, contact your department chair or the University Council.