Video Content Management - Managing Videos in Panopto as a Creator


Introduction

Panopto is Virginia Tech’s chosen video content management system and video creation tool that allows users to create, share, and manage video content easily. 

Panopto is integrated into Virginia Tech’s Canvas platform, allowing instructors to record, upload, and share videos directly within Canvas. Panopto also provides tools for organizing videos, tracking engagement, and enabling students to review content.

This guide covers the management of videos in Panopto for creators. For additional Panopto topics, please see: Virginia Tech Panopto Resources.

Contents

Instructions

Adding Videos

  1. Access Panopto by:
  2. Navigate to the folder where you want to add the video.
  3. Videos can be created or uploaded by clicking on the + Create button.
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To learn more about the different options to add videos, see Learn About the Create Button.

Additional Resources

Adding Zoom Videos

Zoom cloud recordings will not automatically be transferred to Panopto, unless the meeting was scheduled using the Zoom tool in a Canvas site.

  • If the meeting was not scheduled through Canvas but was recorded to the cloud, download your Zoom recording and upload it to Panopto manually.
  • Alternatively, you can record your meeting locally, then upload the video to Panopto.

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Working with Folders

Folders can be created in your personal folder, My Folder, or within your course folder in your Canvas site. These subfolders will inherit the same permissions as the parent folder, but you can stop the folder from inheriting users and permissions in order to add Creators, Publishers, and Distributors to the folder.

Creating a New Folder or Subfolder

  1. Go to the location where you want to create a new folder.
  2. Click the + Add folder button.
  3. Type a name for your folder and click enter to create the folder.

For detailed instructions, see: 

Sharing a Folder

In order to share a folder, stop the folder from inheriting users and permissions first:

  1. Click into the folder.
  2. Click Share.
  3. Under People and groups, click Change.
  4. You'll see a Stop inheriting users and permissions? popup.
  5. Click Stop Inheriting.
  6. Your folder is now ready to be shared.

To share the folder:

  1. In the Add people and groups field, type in the person's name.
  2. The default role is Viewer. Change the role to something else if needed.
  3. Determine if you want to send an email to notify people.
    • If sending an email, type a message and click Send.
    • If not sending an email, toggle this setting off, then click Save.

For detailed instructions, see: How to Share a Folder.

Updating Folder Access

  1. Click into the folder.
  2. Click Share.
  3. Under Who can access this folder, click Change.
  4. Choose from:
    • Restricted - Only specific people and groups (this is the default)
    • Your Organization (unlisted) - Anyone at your org who has the link
    • Your Organization - Anyone at your org can find and access
    • Public (unlisted) - Anyone who has the link

For detailed instructions, see: Sharing with a Wider Audience.

Moving Videos to Another Folder

  1. Locate the video that needs to be moved.
  2. Drag and drop the video to the new folder.
    1. Alternatively, you can hover over the video thumbnail and click on the three dots.
    2. Click Move.
    3. Use the drop down to locate and choose the new folder.
    4. Click OK.

For detailed instructions, see: How to Move Videos.

Copying Videos to Another Folder

  1. Locate the video that needs to be copied.
  2. Hover over the video thumbnail and click on the three dots.
  3. Click Copy video.
  4. Use the drop down to locate and choose the new folder.
  5. By default, the copied video will be a reference copy. Toggle off reference copy setting if you want to create a full copy of the video instead.
    • Reference copies refer to the original video with its own viewer-contributed metadata (quiz results, comments, viewer statistics, and notes).
    • Full copies creates a new copy of the video that can be edited independently from the original.
  6. Click Save.

For detailed instructions, see: How to Copy Videos.

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Finding Videos

Videos in your Panopto library are organized in your personal folder, course folders, or shared folder, depending on how they were created and shared with you. Searchable content includes spoken word, words shown on screen, and words shown in slides.

Search your entire library from the Panopto Home page or navigate to a specific folder to search its content. See: How to Use Video Search.
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Browsing Folders

  1. On the Panopto Home page, click Browse in the left hand menu.
  2. Here, you can browse through All Folders or My Folders to locate videos.
    • All Folders view:
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    • My Folders view:
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Viewing Videos

The Panopto video player allows you to customize your viewing experience to switch between video streams (if multiple are available) as well as interact through features like slides, captions, notes, discussions, etc. 

Panopto has two video players:

Core playback controls: How to View a Video

  • Play/pause button
  • Ability to scrub forward/backward in 10 second increments
  • Adjustable playback speed and quality
  • Full-screen viewing
  • Ability to change layouts for multiple video streams and slides (if available)
  • Captioning: How to Change Caption Style and Language While Viewing

Navigation features:

Interaction/engagement features:

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Deleted and Archived Videos

Deleted videos will be stored in the Recycle Bin for 90 days before being permanently deleted. Access the Recycle Bin by clicking on the System icon in the bottom left corner of Panopto, then choose Recycle Bin.

Archived videos will be stored in the Archive folder. Access the Archive by clicking on the System icon in the bottom left corner of Panopto, then choose Archive.
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Getting Help

If you need help with Panopto in general:

If you still have questions:

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