Checking Google Workspace Storage


This article explains how to check Google Workspace storage for My Drive, shared drives, Gmail, and Photos. It can take up to 24 hours for these metrics to reflect storage addition or reduction.



Checking Personal Drive (My Drive, Gmail, Photos) from within Google Drive

  1. Log in to Google Drive.
    • Go to Drive storage ( for a summary report.


    • View the total storage number at the bottom of the navigation. This value includes My Drive, Gmail, and Photos.


    • Click Storage at the bottom of the navigation to view the details.
      • Clicking the Storage used column heading will sort the information by size and let you identify the largest files reflected in this summary.

      Image of the above instructions

Additional information: Free up storage space with Google Drive - Guidebooks with Google.

Checking a specific shared drive from within Google Drive

  1. Log into Google Drive
  2. Expand the Shared drives section.
  3. Select a shared drive.
  4. Click on the View Details icon
  5. You will see the storage details in the box on the right.

If your shared drive is read only, you might see some of the error messages presented in this article.

Checking Shared Drives from within MyCAT

This data is not real-time.

  1. Log into MyCAT. You may be required to use VPN if you are not on campus.
  2. Scroll down to the Google section.
  3. Expand the Google section.

    Image of the above instructions

  4. Expand the Shared Drives section.

    Image of the above instructions

  5. You can filter the shared drives based on role.
    • The Unknown role is likely from being a member of a Google group that was invited to the shared drive rather than you as an individual.



Google Workspace Program Search Term: GWP