Zoom is a versatile video conferencing tool that unifies cloud video conferencing, simple online meetings, group messaging, and a software-defined conference room solution into one easy-to-use platform. You can host and join Zoom video conferences from your computer, tablet, or smartphone.

The Zoom Help Center has full instructions on using Zoom. The instructions below are specific to Virginia Tech. To see other Zoom topics, please see Video Conferencing - Holding Zoom Conferences on a PC or Mobile Device.

This article details how to schedule no fixed time meetings in Zoom. Recurring meetings in Zoom have a "No Fixed Time" option that allows people to join a recurring meeting that might be hosted sporadically or with more than 50 set times, using the same link. 

Contents

• Scheduling a No Fixed Time Recurring Meeting in Zoom
• Adding a No Fixed Time Recurring Meeting to Microsoft Outlook Calendar
• Getting Help

We recommend that you schedule recurring meetings with no fixed time through the Virginia Tech Zoom Web Portal.

This scheduling feature is not available through the Zoom client if you are using a Zoom client on a Windows computer and (1) you are using Microsoft Outlook and (2) you have the Zoom Microsoft Outlook plugin installed.

Scheduling a No Fixed Time Recurring Meeting in Zoom

1. Sign into the Virginia Tech Zoom Web Portal.
2. Click Meetings in the left sidebar.
3. Click Schedule a Meeting.

   

4. Check the Recurring Meeting checkbox.
5. From the Recurrence drop-down, click No Fixed Time.

   

6. Fill out the rest of the meeting details and click Save.

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Adding a No Fixed Time Recurring Meeting to Microsoft Outlook Calendar

1. Sign into the Virginia Tech Zoom Web Portal.
2. Click Meetings in the left sidebar.
3. Within the recurring meeting section, click the meeting you want to add to a calendar.

   

4. Click Outlook Calendar(.ics).

   

5. After clicking the button, a file will download. Click this file to open it and add it to Outlook.

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Getting Help

For instructions on resolving common issues with Zoom, see: Video Conferencing - Troubleshooting Zoom.

• Go to 4Help, log in with your Virginia Tech Username (PID) and password, and click Get Help.
• Call 540-231-4357.

For problems using Zoom, contact Zoom Support:

• Search Zoom documentation in the Zoom Help Center.
• Chat live (24-7) with Zoom support. Go to Zoom Video Communications Technical Support and click Chatbot.
• Call Zoom support (24-7) at 888-799-9666 ext 2.
• Check the status of Zoom services.

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