Video Content Management - Sharing Videos in My Media with Others


Introduction

Kaltura is the cloud-based video management system behind My Media and Media Gallery, which are Canvas LTI tools. Note that:

  • Kaltura appears in some places in My Media and Media Gallery and in the company's documentation and user guides.
  • Course Gallery is how you access Media Gallery in Canvas. 

The Kaltura Video App for Canvas User Guide has full instructions on using My Media and Media Gallery. The instructions here are specific to Virginia Tech. To see other Kaltura topics, please click on the guide for your role:

This article covers how to share videos with other Virginia Tech faculty, staff, and students for collaboration.

Contents

Instructions

You can collaborate with others on your videos. If you add collaborators, you can decide if they can edit videos, publish them, or just view them. 

  • To share a video with another person, you must add them as a collaborator in My Media - even if they're in your Canvas site. 
  • Co-owned videos will appear in all owners' My Media.
  • Edits made by any owner will affect the video.

Copying a Video

Before you add collaborators, you can make a copy of your video to keep it for yourself. Storage in Kaltura is unlimited, so don't worry about using up memory. 

  1. In My Media on Canvas or video.vt.edu, click on the media thumbnail or title to go to the video. 
  2. Click Actions, then Launch Editor. 
  3. At the top right of the screen, click Save a Copy. 
    Image of the above instructions
  4. Enter a title for the new media, if desired.
  5. Click Create.
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Adding Collaborators

  1. In My Media on Canvas or video.vt.edu, click on the media thumbnail or title to go to the video.
    • Note: you can't edit videos once they're published in a Media Gallery. 
  2. Click Actions, then Edit.
  3. Click on the Collaboration tab. 
  4. Click + Add Collaborator to add someone else to the video. 
    Image of the above instructions
  5. Enter their name or PID. Kaltura will suggest matches from among the Virginia Tech community. Choose the correct collaborator. 
  6. Choose whether to let the collaborator edit the video (Co-Editor), just publish it (Co-Publisher), or just view it (Co-Viewer) and click Add.
  7. Your collaborators will appear under Media Collaborators. You can remove or edit their permissions at any time.

Video by TLOS: Professional Development Network

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Finding Shared Videos

If you share a video with a collaborator, they'll be able to find it in their My Media. Collaborators must ensure their filters in My Media are set properly to see shared content.

  1. Go to My Media in Canvas or video.vt.edu. By default, you will see videos by Any Owner.
  2. Click Filters. If you don't see Filters, click View Media I Own. 
  3. In the filter popup, change the filter from Any Owner to Media I Own, Media I Can Publish or Media I Can Edit. 
    Image of the above instructions
  4. You'll see videos where others added you as a collaborator. 
  5. To see your own videos, click Filters->Media I Own. 

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Changing Owner

  1. In My Media on Canvas or video.vt.edu, click a media thumbnail or title to go to the video (you can't edit videos once they're published in a Media Gallery). 
  2. Click Actions, then Edit.
  3. Click the Collaboration tab. 
  4. Click Change media owner to add someone else to the video. 
    • Changing the media owner will remove the video from My Media. Make a copy of the video for yourself before changing the owner. 
      Image of the above instructions
  5. Enter their name or PID. Kaltura will suggest matches from among the Virginia Tech community. Choose the correct collaborator. 
  6. Click Save. 
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Using Channels

A Kaltura Channel is a place where you can add videos and create playlists for organization. The owner of a channel can set privacy settings for the channel and add other users to view, subscribe to, comment on, contribute to, share, edit, or moderate channel contents. Channels can only be accessed through video.vt.edu but playlists can be embedded into Canvas pages of your course sites.

Creating Channels

  1. Go to video.vt.edu and click Guest -> Login. Log in with your Virginia Tech PID and PID password. 
  2. Click on your name in the upper right hand corner to pull up a list of Kaltura tools and click on My Channels.
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  3. Start a new channel by clicking the + Create Channel button.
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    1. Enter a name and description for your channel.
    2. Set your channels' privacy to Open, Restricted, or Private.
    3. Click Save.
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Adding Users

Please note that you need to be the Owner or a Manager of the Channel to follow the below steps.

  1. Go to My Channels after logging in at video.vt.edu.
  2. Locate the channel you want to manage.
    • If you do not see a channel, filter your channels to find it by choosing one of the Channel Memberships. 
      • Manager - channels I am a manager of.
      • Member - channels I am a member of.
      • Subscriber -  channels I am a subscriber of.
  3. Hover over the channel that you want to manage and click on the edit icon in the bottom right hand corner.
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  4. Click on the Users Tab.
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  5. Click on the + Add Users button.
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  6. Type the user's name or PID in the field.
  7. Choose the permission for the user.
    • Members - Can view content.
    • Contributor - Can view content, add content, and remove content that they're the owner of.
    • Moderator - Can view content, add content, remove content that they're the owner of, and approve content before it can be published.
    • Manager - Can view, add and remove any content, approve content before it can be published, and can edit the channel's settings, privacy options, and user permissions. Managers can also access analytics of the channel.
  8. Click Add.
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  9. Repeat steps 5-8 for each user.

Adding Videos

Please note that you need to be the Owner or Manager of the Channel or a Contributor to the Channel to follow the below steps.

  1. Go to My Channels after logging in at video.vt.edu.
  2. Click into the channel that you want to manage.
    Image of the above instructions
    • If you do not see a channel, filter your channels to find it by choosing one of the Channel Memberships. 
      • Manager - channels I am a manager of.
      • Member - channels I am a member of.
      • Subscriber - channels I am a subscriber of.
        Image of the above instructions
  3. Click on the + Add to Channel button.
    • If there are existing videos in the channel you are contributing to, you will land on the Home tab. Click on the x Media tab to see the + Add to Channel button.
      Image of the above instructions
  4. Check the boxes for the videos from My Media that you want to add.
  5. Click Publish.
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  6. If your media does not show immediately, refresh the page.

Creating Playlists

Please note that you need to be the Owner or a Manager of the Channel to follow the below steps.

  1. Go to My Channels after logging in at video.vt.edu.
  2. Locate the channel you want to manage.
    • If you do not see a channel, filter your channels to find it by choosing one of the Channel Memberships. 
      • Manager - channels I am a manager of.
      • Member - channels I am a member of.
      • Subscriber -  channels I am a subscriber of.
  3. Hover over the channel that you want to manage and click on the edit icon in the bottom right hand corner.
    Image of the above instructions
  4. Click on the Playlists tab.
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  5. Click on the + Create Channel Playlist button.
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  6. You can rename your playlist and add a description.
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  7. Click the plus icon for the videos you would like to add to the playlist.
  8. Click the Go to Channel button once you're done adding videos to go back to the edit page.
    Image of the above instructions

Share Playlists

Please note that you need to be the Owner or a Manager of the Channel to follow the below steps.

  1. Go to My Channels after logging in at video.vt.edu.
  2. Hover over the channel that you want to manage and click on the edit icon in the bottom right hand corner.
  3. Click on the Playlists tab to see all of your channel playlists.
  4. Click on the embed icon for the playlist you want to share.
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  5. Click Copy Embed.
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  6. Open your Canvas site and navigate to the page where you want to embed the playlist.
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  7. Use the HTML editor for the page to paste the embed code and click Save.
  8. The playlist will be displayed on the Canvas page.
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Getting Help

For instructions on resolving common issues with Kaltura, please click on the guide for your role: 

If you need help with My Media, Media Gallery, or Kaltura in general: 

If you still have questions: 

  • For Kaltura in Canvas or at video.vt.edu, go to the 4Help Portal, log in, and click Get Help. Specify where you are having the issue and include the video name, ID, and/or URL if applicable.
  • For questions about intellectual property, contact your department chair or the University Council. 

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