Video Conferencing - Generating Zoom Meeting Reports


Introduction

Zoom is a versatile video conferencing tool that unifies cloud video conferencing, simple online meetings, group messaging, and a software-defined conference room solution into one easy-to-use platform. You can host and join Zoom video conferences from your computer, tablet, or smartphone. 

The Zoom Help Center has full instructions on using Zoom. The instructions below are specific to Virginia Tech. To see other Zoom topics, please see Video Conferencing - Holding Zoom Conferences on a PC or Mobile Device.

This article details how to create and download meeting reports in Virginia Tech Zoom.

Contents

Instructions

Downloading Attendance Reports

  • Download a meeting attendance report 30 minutes after the meeting ends.
  • Only reports for the last 30 days are available.  
  1. Log into the Virginia Tech Zoom Portal.
  2. On the left-hand menu, click Analytics & Reports then click on the Usage Reports tab.
    Image of the above instructions
  3. On the Usage Reports page, click on Usage. 
  4. Enter the date(s) you want reports for end click Search. A list of meetings you hosted will appear. 
  5. In the Participants column click the highlighted number of participants for a meeting. 

    Image of the above instructions

  6. Review the report.
    • Click Export with meeting data.
    • If you need to see a collapsed list of each unique attendee and their total duration in the meeting, click Show Unique users.
  7. Click Export.

See also: 

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Downloading Polling Reports

You can download polling reports for meetings whether or not they required registration. Download the poll results after your meeting has ended, not during the meeting. You should download polling reports right after the meeting because reports are deleted after 30 days.

  • If the meeting required registration, the polling report will include participant names and email addresses. If it did not require registration, the polling report will only include names users signed into Virginia Tech Zoom. If the poll was anonymous, it will not include participant names. 
  • If you used the poll twice, only the most recent results will be saved. To repeat a poll, make two versions of it instead. 
  1. Log into the Virginia Tech Zoom Portal.
  2. On the left-hand menu, click Analytics & Reports then click on the Usage Reports tab.
    Image of the above instructions
  3. On the Usage Reports page, click on Meeting.
  4. On the Meeting Report page, choose Poll Report from the drop down menu and click Search.
    • If you need to, search for the meeting by date range. 

      Image of the above instructions

  5. Check the meeting(s) you want a report for and click Generate.
    • Or, click Generate next to the meeting ID. 
  6. On the Report Queue tab, if the report was successful, a Download button will appear.

See also: 

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Getting Help

For instructions on resolving common issues with Zoom, see: Video Conferencing - Troubleshooting Zoom.

For problems logging into Zoom, contact Virginia Tech 4Help:
  • Go to 4Help, log in with your Virginia Tech Username (PID) and password, and click Get Help.
  • Call 540-231-4357.

For problems using Zoom, contact Zoom Support:

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