Fixing Missing Evaluation / Course Excluded from SPOT


Introduction

Student Perceptions of Teaching (SPOT) Evaluations are run using Course Evaluations & Surveys (CES), formerly EvaluationKIT, an external tool that is on Canvas.

This article covers the exclusion rules for SPOT and how to add an excluded course to SPOT. When you do not see a SPOT evaluation for your course, it could be because SPOT only gets its enrollment information from official course sites, not from manually-created course sites or from official course sites cross-listed under manually-created course sites. It could also be because some courses are automatically excluded from SPOT according to a set of rules established by schools and departments. 

For other topics pertaining to SPOT Evaluations, please refer to the main article, Using SPOT - Guide for Department Administrators and Instructors. For student resources, see Using SPOT - Guide for Students. 

Contents

Instructions

Exclusion Rules

Courses not provisioned in Canvas are automatically excluded from SPOT. Due to department requests, the following courses are excluded from Canvas and therefore from SPOT:

  • All 5904 and 6904 (graduate project and report) courses.
  • All 5964, 6864, 7864, 7944, X974 (independent study), and X994 (undergraduate research) courses.
  • All VTC, VCOM, and REG courses.

If you want to run these courses in SPOT, contact 4Help. Go to the 4Help portal, log in, then click Get Help.

The following courses have been historically excluded for all departments:

  • All x964 and x944 courses.
  • All courses with five or more instructors. These were excluded in the past to prevent survey fatigue among student respondents. Five instructors, multiplied by 20 questions per instructor, would mean each student in the course would have to answer 100 questions.
  • All courses with zero students. These surveys were excluded because they wouldn't collect any responses.

The following courses were excluded from some departments:

  • All CHEM 5004, 5894, 5904, 5914, 6904, 6914.
  • CEP 4084.
  • All EMBA and PMBA courses.
  • All VM courses.

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Adding an Excluded Course Back to SPOT

  • If it is past the deadline to make changes to SPOT, consider using paper evaluations or QuestionPro as a SPOT alternative.
  • To prevent having to add excluded courses back to SPOT every semester, discuss your department's course exclusion rules with your department administrators.
  1. Go to the 4Help portal, and log in with your PID and PID password. 
  2. Click Get Help.
  3. Enter in the course name, CRN, instructor name, and that you would like SPOT to run for the course. 
  4. Submit the incident. 
  5. Technology-enhanced Learning and Online Strategies (TLOS) will respond to your request.

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Getting Help

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