Introduction

• This article describes the ways in which you can migrate their data out of Google Drive.
• For more information on how to export emails, visit Exporting Email (vt.edu).

Google Drive is only available to employees, students, and some retirees (more information can be found here). If you have access to Drive and attempt to migrate files out, Google will attempt to convert files (Docs, Sheets, Slides, etc.) from the native Google format to a native Microsoft format (Word, Excel, PowerPoint, etc.). This conversion may generate problems within the downloaded file format or contents. It is recommended to keep a copy of the original file until the downloaded version's integrity is confirmed. Forms files will be downloaded but will not convert to the Microsoft Forms format. They will be converted to various other file formats to preserve the information.

If you have many files to download, this method can take significant time for Google to prepare the file for download and network bandwidth to download the files once prepared. However, file preparation does not rely on your computer resources.

Contents

• Using Google Takeout to Download Data
• Transfer Data from a VT Google Account to a Personal Google Account
• Moving Individual Files from Google Drive
• Migrating Files from My Drive to OneDrive (separate article - KB0013813 )

Instructions

Video links for additional support:

https://www.youtube.com/watch?v=OrlvGTeXgMU

https://www.youtube.com/watch?v=Ufib7wR2PSs

Using Google Takeout to Download Data

Google Takeout does not support downloading directly to your vt.edu OneDrive. 

1. Visit Google Account Data and Privacy.
2. Scroll down until you find the Download or delete your data section.

   

3. Click Download your data.

   

4. Scroll through the first section labeled Select data to include and choose which products you want to download.
   1. If you are downloading Drive data, however, Google's best practice (and our recommendation) is to only do Drive.
   2. You may have issues if the drive is over 100 GB. If you experience difficulties, try downloading the data directly.
   3. To help ensure the best transfer, it is also recommended that you delete any unwanted files first to limit the amount of data you are trying to export.
   4. Also, ensure that you are not downloading business data to a personal account as it may contain sensitive information.

      

5. Once you have made your selections, click Next step.

   

6. Select your preferred Delivery Method, Frequency, and File Type & Size. It is recommended to use a file size of 10 GB.

   

7. Click Create Export.

   This process can take up to several days.

   

8. A box will appear labeled Export Progress, allowing you to cancel the export or create another one.

   

9. You will receive an email when the process is complete.

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Transfer Data from a VT Google Account to a Personal Google Account

AT THE TIME OF THE PUBLICATION OF THIS ARTICLE, THIS OPTION WILL ALSO TRANSFER ALL "SHARED WITH ME" FILES. THIS CANNOT BE TURNED OFF. IT COULD LEAD TO UNEXPECTED SENSITIVE FILES BEING TRANSFERRED AND TO MORE FILES BEING TRANSFERRED THAN YOU HAVE AVAILABLE STORAGE.

ALSO, AS GOOGLE STATES, THIS CAN TAKE UP TO A WEEK, AND WE CANNOT STOP IT ONCE YOU HAVE INITIATED THE TRANSFER.

1. Visit Google Account Data and Privacy.
2. Ensure you are logged in to the account you would like to migrate data out of.
3. Click Start Transfer.

   

4. Enter the email address for the data's destination (the address must be a Gmail account).

   

5. Click Send Code.

   

6. Go to the inbox for the email address you entered and locate the email sent by Google to verify your account.
7. Click the link in the email to view the code.

   

8. Copy the code and type it in the text box on the transfer page.

   

9. Select the content you want to transfer. AT THE TIME OF THE PUBLICATION OF THIS ARTICLE, THIS OPTION WILL ALSO TRANSFER ALL "SHARED WITH ME" FILES. THIS CANNOT BE TURNED OFF. IT COULD LEAD TO UNEXPECTED SENSITIVE FILES BEING TRANSFERRED AND TO MORE FILES BEING TRANSFERRED THAN YOU HAVE AVAILABLE STORAGE. ALSO, AS GOOGLE STATES, THIS CAN TAKE UP TO A WEEK, AND WE CANNOT STOP IT ONCE YOU HAVE INITIATED THE TRANSFER.

   

10. Click Start Transfer.

    This process can take up to several days depending on the amount of data that needs to be transferred.

    

11. You will receive emails to both accounts informing you that the transfer has started.
12. To view transfer progress:
    
    1. Navigate back to Google Account Data and Privacy.
    2. Click Start Transfer.

       

    3. Click View History.

       

13. As the data transfers you may receive notifications about unopened emails as they are transferred to your inbox.
14. When the transfer is completed, you will find your data in different folders:
    
    • Drive data can be found at Google Drive under the My Drive drop-down.
      
      • You will see a folder with the email address of your Virginia Tech account next to the date of transfer.
    • Gmail data can be found at Gmail on the left side of the page.
      
      • You will see a tag with the date of the transfer.

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Moving Individual Files from Google Drive

1. Visit Google Drive.
2. Right-click the file you want to migrate out of Google Drive.
   
   To move multiple individual files at once, hold the Ctrl key while left clicking the files you want to move, then right-click on any of them.
3. Click Download.

   Downloading multiple files will place all of them in a single zip folder and may take longer.

   

4. Data will appear in the Downloads folder on your computer.

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