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Understanding Virginia Tech's Team-based File Storage and Sharing Options

Introduction

This article describes the two "team-based" SaaS file storage and sharing options at Virginia Tech

Explanation

Both file storage and sharing solutions below provide the following benefits

They are available to everyone at Virginia Tech
They allow file sharing with external guests (non-VT users)
They support team-based ownership, i.e., content is owned by the team rather than individuals

	Google Shared Drive	Microsoft Teams
Availability	Google shared drive is available to all faculty, staff, and students, but can only be requested on behalf of a department by faculty or staff.	Microsoft Teams is available to all faculty, staff, and students.
File Limits	Storage is allocated by organizational unit (OU) admins and comes out of the department's allocation or separate department purchase. Number of files and folders must be less than 500K.	Storage is allocated by organizational unit (OU) admins and comes out of the department's allocation or purchase. No more than 300K files for maximum performance
Single File Size Limit	5TB	100GB
Member Access	Members can access all content Member access can be set to full, edit, comment or view only External (non-VT) users with a Google account can be members	Members can access all content All members have edit, comment and view access External (non-VT) users can be members unless the team was set up to use dynamic groups to control membership.
File Sharing	Sharing may be set at the file level Files can be shared with non-members either at Virginia Tech or externally	Sharing may be set at the file level Files can be shared with non-members either at Virginia Tech or externally
Folder Sharing	Sharing may be set at the folder level Folders can be shared with non-members either at Virginia Tech or externally Folders with a lot of files or subfolders might take time before all permissions change.	Sharing may be set at the folder level by opening the folder in SharePoint Online Folders can be shared with non-members either at Virginia Tech or externally
Data Compliance	Data is encrypted at rest and in transit FERPA and PII may be stored in the solution	Data is encrypted at rest and in transit FERPA and PII may be stored in the solution