Introduction

Zoom is a versatile video conferencing tool that unifies cloud video conferencing, simple online meetings, group messaging, and a software-defined conference room solution into one easy-to-use platform. You can host and join Zoom video conferences from your computer, tablet, or smartphone. 

The Zoom Help Center has full instructions on using Zoom. The instructions below under Zoom topics are specific to Virginia Tech.

Contents

• About Zoom at Virginia Tech
  
  • Zoom Licensed Accounts
  • Zoom Basic Accounts
  • Meeting Recordings and Transcripts
  • Quick Links
• Zoom Topics
• Glossary of Zoom Terms
• Getting Help

Instructions

About Zoom at Virginia Tech

Zoom Licensed Accounts

Current Virginia Tech students, faculty, and staff members have Virginia Tech Zoom Licensed/Pro accounts, where they can host, schedule, participate in, and record meetings for free on the cloud. 

• Current Virginia Tech affiliates can host, schedule, record, and participate in meetings. 
• Students can host meetings with up to 300 participants.
• Faculty and staff members can host meetings with up to 500 participants.
• External collaborators can join Virginia Tech Zoom meetings. 

Zoom Basic Accounts

Zoom Basic (free) accounts are available to the public. Former Virginia Tech affiliates, like alumni, can log into either zoom.us or virginiatech.zoom.us to use Zoom for free. 

• Free account holders can host meetings with up to 300 participants. 
• Group meeting length is limited to 40 minutes. 

Meeting Recordings and Transcripts

• Zoom meetings recorded to the cloud automatically appear in My Media, a product of Kaltura, in Canvas.
• You can caption, download, and edit recordings in Kaltura.
• You can also make videos public on the Internet if you are faculty or staff. 

Quick Links

• Afraid of Zoom Bombing? See Applying Best Practices for Zoom Security.
• Can't find a Zoom Cloud recording? Zoom Cloud recordings were temporarily available for longer than 30 days. In December 2020, they reverted to only being available for 30 days. In 2023, it was changed to 90 days. All Zoom Cloud recordings are saved to My Media in Canvas, so go to that version instead. 
• Having bandwidth issues? To conserve bandwidth, pre-record lectures in Kaltura whenever possible instead of holding video conferences. 
• Make written, accessible (captioned) versions of video conference and video content. Some students have unreliable or low-bandwidth internet connections, and some use note-takers.

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Zoom Topics

Click on each topic below to learn more about Zoom.

• Getting Started
  
  • Setting Up Zoom
  • Hosting Zoom Instant Meetings
  • Scheduling Zoom Meetings
    
    • Scheduling Zoom Meetings with Guests
    • Scheduling No Fixed Time Meetings in Zoom
  • Having Others Schedule and Start Your Zoom Meetings
  • Inviting Participants in Zoom
  • Joining Zoom Meetings
  • Using Zoom in Canvas
  • Using Zoom in Microsoft Outlook and the Outlook Web App
  • Recording Zoom Meetings
• Additional Zoom Features
  • Using Zoom Webinars
  • Using Zoom Events
  • Using Zoom Translated Captions
• Managing Zoom Meetings
  
  • Managing Zoom Meetings
  • Sharing Your Screen in Zoom
  • Using Zoom Immersive View
  • Using Zoom Polls
  • Using Zoom Breakout Rooms
  • Generating Zoom Meeting Reports
  • Transferring Ownership of Zoom Meetings
  • Using AI in Zoom Meetings
• Best Practices for Zoom
  
  • Applying Best Practices for Zoom Meetings
  • Applying Best Practices for Zoom Security
  • Making Zoom Accessible
  • Ensuring Network and Hardware Requirements in Zoom
  • Utilizing Roles and Permissions in Zoom

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Glossary of Zoom Terms

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Getting Help

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