How to Schedule a Meeting on Microsoft 365


Introduction

This article explains how to schedule a meeting in Outlook Desktop, Outlook Web App, and Microsoft Teams

Contents

Instructions

Outlook Desktop

  1. Open Outlook desktop.
  2. Open Outlook Calendar.
  3. On the Home tab in the New Section of the ribbon, click New Meeting.
  4. On the Meeting form, select the "Required" field and add attendees.
  5. Enter the Title (subject), start time, and end time for the meeting.
    • If you would like to choose a room for your meeting, Select Room Finder on the right side of the screen.
    • In the "Room Finder" window, select a Building to list available rooms in that building. Only available rooms for the time you entered will be displayed.
    • Select a room from the list under Suggested Conference Rooms. A department's conference rooms need to be converted to Room Objects for this feature to work.
  6. Click the Send button to schedule the meeting and invite participants.

     

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Outlook Web App

  1. Visit https://www.office.com/.
  2. Click on the Calendar symbol.
  3. Click on New Event.
  4. Add a Title.
  5. Invite attendees and select a Time frame.
    • If you would like to choose a room for your meeting, Select Search for a room or location and choose Browse with Room Finder in the menu that appears.
    • In the "Room Finder" window, select a Building to list available rooms in that building. Only available rooms for the time you entered will be displayed.
    • Select a room from the list.
  6. Click Send.
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Microsoft Teams

  1. Visit https://www.office.com/.
  2. Select the Teams Icon.
  3. On the Teams Tab, select the team that you would like to hold a meeting with.
  4. Select the drop down next to Meet.
  5. Select Schedule a Meeting.
  6. Enter a Title, Required Attendees, and select a Time Frame.
    • If you would like to see your required attendees schedules, select Scheduling Assistant.
  7. When you are content with your invite, select Send.
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