Introduction

This article explains:

• How to create a SharePoint subsite,
• How to add people to a previously created SharePoint subsite,
• How to remove people from a SharePoint subsite, and
• How to change a person's permission within a role.

Instructions

To Create a SharePoint Subsite

A SharePoint subsite is housed within a parent site. A subsite can be created for small projects or groups within a bigger entity without adding the managerial or logistical overhead of an entirely new site or Team.

1. Log in to Microsoft 365.
2. Click the SharePoint icon.

   

3. Navigate to the SharePoint site that will house the new subsite.
4. Click Site contents on the left menu pane.

   

5. At the top of the page, click New to expand the drop-down.

   

6. Click Subsite from the menu.

   

7. Enter your site settings:
   
   1. Choose a site name and type it in the Title: text box.
   2. Type a description in the Description: text box.

      

   3. Type the address you want in the URL name: text box. Do not use spaces.

      

   4. Each template type comes with a certain grouping of tools, but tools can be added to any site type after the site is created.

      

      Available Collaboration Templates
      Team Site (no Office 365 group)	A site with no connection to an Office 365 Group.
      Team Site (classic experience)	A site with a classic experience on the home page and no connection to an Office 365 Group.
      Project Site	A site for managing and collaborating on a project. This site template brings all status, communication, and artifacts relevant to the project into one place.

      
      
      
   5. Under User Permissions:, decide which permissions to give the site.

      

   6. Choose where to provide access to this subsite from your main site.

      

   7. Click Create when finished choosing the settings for the subsite.

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To Set Unique Permissions

If Use unique permissions is selected during subsite setup, the People and Groups -Set Up Group for this Site screen will display after clicking the Create button. You have three roles that you can configure: Visitors, Members, and Owners. The steps to configure these permissions are:

1. Choose which role to configure (you can choose as many as is appropriate):
   
   • Visitors to this Site
   • Members of this Site
   • Owners of this Site
2. Choose whether to Create a new group or Use an existing group.

   

   • If you choose Use an existing group, you will see a drop-down. Select which existing SharePoint group you want to add.

     

     

   • If you choose Create a new group:
     1. In the text box, type in the name of the new group you wish to create.

        

        

     2. In the second text box, type the person's Hokies email address OR name in the format of: Last, First.

        

        1. Click Browse to search for a user.

           

        2. Click Check Names to verify anyone you have manually added.

           

     3. Click OK when finished adding people.

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To Add People to a SharePoint Subsite

Adding people to a subsite does not add them to the parent site.

1. Log in to Microsoft 365.
2. Click the SharePoint icon.

   

3. Navigate to your SharePoint Subsite.
4. Click Settings in the top-right corner.

   

5. Click Site Permissions.

   

6. Click Advanced permissions settings.

   

7. Click Grant Permissions.

   

8. Be sure you are on the Invite people tab.

   

9. Enter the person(s) in the first text box.
10. Optional: add a message or description that will be sent in the invitation that the person(s) receive in the second text box.
11. For additional options, click SHOW OPTIONS.

    

12. You may select the permission level to be granted in the Select a permission level drop-down.

    

13. Click Share to add that person.

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To Change a Person's Permission within a Role

1. Log in to Microsoft 365.
2. Click the SharePoint icon.

   

3. Click Settings in the top-right corner.

   

4. Click Site Permissions.

   

5. Expand the group containing the person whose permission you wish to edit.

   

6. Click the drop-down next to the name of the person you wish to modify and select the new permission.

   

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To Remove People from a SharePoint Subsite

The following instructions work for a SharePoint Subsite. To remove people from a SharePoint parent site or if these steps do not work, please see How to delete people from a SharePoint site.

1. Log in to Microsoft 365.
2. Click the SharePoint icon.

3. Navigate to your SharePoint Subsite.
4. Click Settings in the top-right corner.

   

5. Click Site Permissions.

   

6. Expand the group containing the person you wish to remove.

   

7. Click the drop-down next to the name of the person you wish to remove and select Remove.

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