This article describes:
When deciding if an event should go on a departmental calendar, the main consideration is audience. Events should only be placed on a departmental calendar if they involve most of the users subscribed to the calendar. Examples of events include:
Events to avoid placing on departmental calendars:
Currently, there are three options readily available for departmental calendars: Shared Calendars, Microsoft 365 Groups, and Microsoft Teams. Please refer to the table below to determine which method would be more applicable to your use case(s).
| Service | Description | Pros | Cons |
| Shared Calendars | • Simple calendar in the Microsoft 365 environment that can be shared with others • Permissions can be granted as required (Read, Write, etc.) |
Permissions can be assigned via security groups | • Exchange Online only option • If you don’t use security groups, people have to be manually added and removed |
| Microsoft 365 Groups | Groups lets you easily set up a collection of resources for people you collaborate with such as a shared calendar. | • Permissions to the calendar do not have to be assigned individually • Groups can be private or public |
• Long unwieldy email • Possible to orphan a group if there is only one owner |
| Microsoft Teams | Microsoft Teams is a Microsoft 365 app designed to be a centralized tool for collaboration. Each Team has a calendar associated with it. | • Easily integrates with other Microsoft 365 products • Expanded functionality for collaboration provided by Teams |
Requires everyone to be a member of the Team, giving them equal access to documents and posts in that Team |