Introduction

To create a Microsoft Teams team for notification-only purposes, set up a team with restricted posting permissions to ensure members receive alerts without engaging in conversations.

Explanation

1. Create the team: If you do not already have a team, contact your OU admin to have one created for you.
2. Restrict posting permissions: This can be on the General channel or a channel you create.
   1. Go to the channel settings.
      1. Click the ⋯ next to the channel name > Manage channel.
   2. If you are using the General channel, select Only owners can post messages under Moderation.
   3. If you are using a new channel that you created
   4. Under Moderation, turn it On. This will automatically restrict posting to this channel to moderators only. The default moderators are the team owners. You can change this by selecting Manage.
   5. At a minimum, uncheck Allow members to reply to channel messages.
   6. Uncheck any other permissions as appropriate.
   7. Optionally, disable @mentions to prevent unnecessary alerts.
      1. Click the ⋯ next to the channel name > Manage team.
      2. Click on Settings.
      3. In the @mentions section, uncheck all options.

Best Practices

• Limit team owners to prevent unauthorized posts.
• Audit channel activity periodically to ensure it remains notification-only.
• Use clear, concise language in announcements.
• Avoid overuse to maintain the channel’s importance.