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Introduction
Virginia Tech maintains personal information about employees, students, alumni, and other affiliates in order to provide services and conduct university activities and business. Some of this information is regularly published in online resources as well as in print publications and is gathered from the Enterprise Directory. In order to protect your privacy, Virginia Tech provides you with ways to control the visibility of your information.
Contents
- Introduction
- Instructions
Visibility Information
Students
Since June 25, 2018, the address, phone number, and email of new and existing students has been suppressed in VT PeopleSearch by default. To change the visibility of your information, follow the instructions at the Displaying or Concealing Personal Information section of this page.
This confidentiality information applies to students that are currently enrolled or have been enrolled during the past year. The information also applies if you are also a student wage employee or have a graduate assistantship.
Important: If you are being stalked, harassed, or threatened, you need to contact the appropriate authorities immediately. Contact the Virginia Tech Police and the University Registrar immediately to get assistance.
- Full confidentiality: No information will display about you if you request that your information be confidential. Having items marked confidential means that they will not appear in the online white pages (VT PeopleSearch) or in the printed white pages (University Directory), nor will that information be shared outside the university without your specific authorization or prior notification. Additionally, the university will not confirm enrollment or degree information for any student with confidential status.
- Address and telephone number confidentiality: If you select to have one or more addresses or telephone numbers held confidential, university officials will not provide this information outside the university. Address and telephone numbers that are marked confidential and that would otherwise display in the online VT PeopleSearch or in the printed University Directory will not display.
- Email visibility: You may choose to have your Google Workspace Gmail address displayed or concealed in the online VT PeopleSearch.
Default Display for Students in Online VT PeopleSearch
- Name, including preferred and formal first names
- Major
Default Display for Students in Printed University Directory
Important: To prevent public information from appearing in the printed University Directory, requests for confidentiality must be processed during the first five days of fall term.
- Name (formal full name)
- Major
- Address - Residence Hall address (if applicable); otherwise, mailing address
- Phone number for that address
- Permanent address
- Phone number for that address
Employees
This information applies to your confidentiality options if you are:
- a salaried employee
- a regular wage employee
- an emergency hire employee
It applies regardless of whether or not you are also currently enrolled in one or more Virginia Tech courses.
Important: If you are being stalked, harassed, or threatened, you need to contact the appropriate authorities immediately. Contact the Virginia Tech Police or the Department of Human Resources immediately to get assistance.
Salaried Employees
If you are a salaried Virginia Tech employee, your work information (Virginia Tech address, phone number, and email address) will always display in the online white pages (VT PeopleSearch) and may be provided outside the university as well.
- Residential address and telephone number confidentiality: If you select to have your residential address(es) or telephone number(s) held confidential, university officials will not provide this information outside the university, nor will they display in the online white pages (VT PeopleSearch) or in the printed directory.
- VT Username (PID) visibility: You may prevent your Virginia Tech VT Username from being displayed in the online white pages (VT PeopleSearch) by selecting options on the Virginia Tech Accounts page. In addition to suppressing your VT Username, if you want to avoid exposure of your VT Username, you should create an email alias and set it as your preferred email address to be displayed in VT PeopleSearch. Taking one or more classes has no impact on the display of your information. All new employee VT Usernames are suppressed by default.
Regular Wage and Emergency Hire Employees
If you are a regular wage or emergency hire wage employee, only your work information (Virginia Tech address, telephone number, and email address) will display, regardless of whether you are enrolled in a class, and regardless of the setting of your confidentiality preference.
If you have an emergency situation, the Department of Human Resources can take special action to hide your work information when appropriate and necessary.
If no information displays about you, then check to see that your affiliations are correct.
Since November 6, 2005, all new employee VT Username are suppressed. If you were employed by Virginia Tech prior to this date, you have the option to suppress your VT Username. In addition to suppressing your VT Username, if you want to avoid exposure of your VT Username, you should create an email alias and set it as your preferred email address to be displayed in VT PeopleSearch.
Other Roles
Alums
The Virginia Tech Alumni Association handles current information for alums. Alums are not listed in VT PeopleSearch. For information about the Alumni Directory, go to the Stay connected: Update your contact information page, and click VISIT THE HOKIE PORTAL.
You may permit or restrict confirmation of enrollment or degree information by following the instructions in the Displaying or Concealing Personal Information section of this page.
Retirees and Emeritus Faculty Members
Generally, retirees' information will not display in the VT PeopleSearch or other online white pages. You may, however, control the level of confidentiality regarding general inquiries. Emeritus faculty members may elect to have their information displayed in VT PeopleSearch by following the instructions in the Displaying or Concealing Personal Information section of this page.
Former Employees
Your information will not display in the VT PeopleSearch or other online white pages. You may, however, control the level of confidentiality regarding general inquiries by following the instructions in the Displaying or Concealing Personal Information section of this page.
Non-State Employees
Non-state employees are those individuals who are generally granted similar privileges as Virginia Tech employees but are on another payroll. Examples are ROTC faculty and employees of the Virginia Tech Foundation.
Students Not Currently Enrolled and Former Students
Your information will not display in the VT PeopleSearch or other online white pages. You may, however, permit or restrict confirmation of enrollment or degree information by following the instructions in the Displaying or Concealing Personal Information section of this page.
Multiple Roles
If you are a currently enrolled Virginia Tech student or a current employee, see the relevant section above. These take precedence over any other relationship (for example, alum or retiree).
Employees Taking Classes
If you are engaged in one of the types of employment below, see the Employee section:
- a current salaried employee
- a current regular wage employee
- a current emergency hire wage employee
Students Employed by the University
If you are employed in a student-employee category, see the Student section of this page. These types of employment include:
- a student wage job, including work study
- any type of graduate assistantship
Virginia Tech PeopleSearch
Your ability to display or conceal your VT Username and email address in the online directory, Virginia Tech PeopleSearch, depends on your primary affiliation with the university.
- If you are a student, your address, phone number, VT Username and Virginia Tech email address will not be displayed by default. You may choose to display or conceal your email address.
- If you are a faculty or staff member, your email address is displayed with no option to conceal it. All new employee VT Usernames are not visible by default.
For instructions on changing visibility of your personal information, see the Displaying or Concealing Personal Information section of this page.
If your VT Username is suppressed, to avoid exposure of your VT Username, you should create an email alias and set it as your preferred email address to be displayed in Virginia Tech PeopleSearch.
Instructions
Changing or Updating Personal Information
- To change the **mailing address and phone number** listed in PeopleSearch:
- Go to the Onecampus Web page.
- Near the top-right corner of the page, click Sign In.
- From the drop-down that appears, click Sign In.
- Type your credentials.
- In the Username text box, type your VT Username, which is the first part of your @vt.edu email address.
- In the Password text box, type your VT Username passphrase.
- Click the Login button.
- Follow the on-screen instructions to complete authentication with your second factor.
- If the page appears dark with text overlaid, click anywhere on the page to dismiss the overlaid text.
- If any OneCampus announcements pop-up, after reading the text, click the appropriate button to dismiss the pop-up.
- To the right of the OneCampus logo, in the What would you like to do? search box, type: address.
- On the keyboard, press Enter or Return.
- In the search results, click Update Addresses and Phone Numbers. A new tab or window will appear.
- To the left of the information that you want to change, click Current: or Primary:.
- Use the text boxes and drop-downs to edit or add information.
- When finished, at the bottom of the page, click Submit.
- It may take a few minutes for the changes to take effect. You may need to clear your browser's cache before the changes will appear. For instructions, search Google here.
- To change other information, such as your **home email address, job title, or department**:
- If you are a student, contact the Registrar's Office at (540) 231-6252.
- If you are faculty or staff, contact your departmental Human Resource representative.
Displaying or Concealing Personal Information
Important: If you are being stalked, harassed, or threatened, you need to contact the appropriate authorities immediately: Students should contact the Virginia Tech Police Department and the University Registrar. Employees should contact the Virginia Tech Police Department and the Department of Human Resources.
If you are a student, your information will only display if you are enrolled for the current term. Since June 25, 2018, the address, phone number, and email of new and existing students has been suppressed in VT PeopleSearch by default.
With the exception of emeritus faculty, retirees and former employees are not listed in the Virginia Tech PeopleSearch; however, you may use these instructions to control the level of confidentiality regarding general inquiries.
If you are an alum, a student who is not currently enrolled, or a former student, you are not listed in the Virginia Tech PeopleSearch. However, you may use these instructions to permit or restrict confirmation of enrollment or degree information.
- Go to the Onecampus Web page.
- Near the top-right corner of the page, click Sign In.
- From the drop-down that appears, click Sign In.
- Type your credentials.
- In the Username text box, type your VT Username, which is the first part of your @vt.edu email address.
- In the Password text box, type your VT Username passphrase.
- Click Login.
- Follow the on-screen instructions to complete authentication with your second factor.
- If the page appears dark with text overlaid, click the page to dismiss the overlaid text.
- If any OneCampus announcements pop-up, after reading the text, click the appropriate button to dismiss the pop-up.
- To the right of the OneCampus logo, in the What would you like to do? search box, type: profile.
- On the keyboard, press Enter or Return.
- In the search results, click Confidentiality Options. A new tab or window will appear.
- For each item you want to change the visibility of, click the toggle to toggle from Hidden to Public, or from Public to Hidden.
- Your changes will be saved automatically, but it may take a few minutes for your confidentiality change to take effect.
- Important: If you conceal your VT Username, you should also create an email alias in order to avoid exposure of your VT Username. You can then choose that alias as your preferred email address to be displayed in the Virginia Tech PeopleSearch.
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