Viewing SPOT Evaluation Results and Running Reports


Introduction

Student Perceptions of Teaching (SPOT) Evaluations are run using Course Evaluations & Surveys (CES), formerly EvaluationKIT, an external tool that is on Canvas. Evaluation results are sent to instructors' and administrators' SPOT area in Canvas. Historical SPOT results were moved to instructors' Personal Files area in Canvas and are stored in the course evaluation data warehouse.

SPOT data is imported from Canvas. If someone is listed as a Teacher in a Canvas site, they will be evaluated in SPOT. Canvas Teacher listings are imported from Banner, but Teachers in Canvas sites can also add other teachers. It doesn't matter if you use Canvas in your classes or not, SPOT data still comes from Canvas.

SPOTs are completely automatic. Instructors and departments do not need to do anything for SPOTs to run. However, some courses are excluded from SPOT per departmental request. For more information on course exclusion, see Fixing Missing Evaluation/Course Excluded from SPOT.

This article covers viewing your SPOT evaluation results by running reports as an instructor or administrator and creating custom reports. For other topics pertaining to SPOT Evaluations, please refer to the main article, Using SPOT - Guide for Department Administrators and Instructors.

Contents

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Instructions

Viewing Evaluation Results and Running Reports

Viewing Instructor Reports in SPOT

  1. Navigate to the Course Evaluations & Survey site and log in. See Logging in and Viewing Courses in SPOT if you'd like to log in through Canvas.
  2. Under Project Results, click the semester or project to access the list of your courses for that term.
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  3. Under the Report column, click the download icon and choose the format to download: Detailed ReportDetailed Report + Comments, or Raw Data.

OR

  1. On the CES top menu, click Results and then Instructor Results.
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  2. Here you can search the project results by Project (semester) in the Search area, download a batch of results, or download results for a single course in the Results area.
    1. To download a batch of results, check the box next to all courses whose results you'd like to download.
    2. Click Batch Report. Batch reporting only works if you select more than one course.
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    3. The Batch Report window will pop-up with the following options.  Select your preference and click Go.
      • Merge Multiple PDF Reports into one PDF for Selected Courses - This will create one PDF file that has separate sections for each course in the batch.
      • Download Multiple PDF Reports/Batch as ZIP File for Selected Courses - This will create a single PDF file for each course and zip them into a single file for download.
      • Aggregate Data for Selected Items into One Report - This will aggregate the data for all selected courses into a single report. If you select multiple sections of the same course, the results will average the scores from those sections.
      • Include Write-in Questions - This includes the comments options.
    4. To download results for a single course, for that course, under View, click the download icon and choose the format to download: Detailed ReportDetailed Report + Comments, or Raw Data.
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Viewing Administrator Reports in SPOT

  1. Navigate to the Course Evaluations & Survey site and log in. See Logging in and Viewing Courses in SPOT if you'd like to log in through Canvas.
  2. Go to Results then click Project Results.
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  3. Click the term of results you'd like to see.
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  4. Search for courses using three different methods:
    • By Hierarchy Level: Hierarchy determines which courses are listed in which departments. Most administrators only have access to a single department or a single hierarchy. Click Detailed Report, Detailed Report + Comments, or Raw Data to choose what type of file to download.
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    • By Course Section: This tab has two sections, the Search Course Sections area and the Course Results area. By default, Course Results lists all courses in the department. If you search for courses, the Course Results area will display your search results.
      • To download a batch of results, check the box next to all courses whose results you'd like to download. Then click Batch Report. Batch reporting only works if you select more than one course.
      • To download results for a single course, under View, click the download icon and choose Detailed Report, Detailed Report + Comments, or Raw Data.
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    • By Instructor: This tab has two sections, the Search Instructors area and the Course Results area. By default, Course Results lists all courses in the department, alphabetically by instructor. If you search for instructors or courses, the Course Results area will display your search results.
      • To download a batch of results, check the box next to all courses whose results you'd like to download. Then click Batch Report. Batch reporting only works if you select more than one course.
      • To download results for a single course, under View, click the download icon and choose Detailed ReportDetailed Report + Comments, or Raw Data.
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Creating Custom Reports in SPOT

  1. Navigate to the Course Evaluations & Survey site and log in. See Logging in and Viewing Courses in SPOT if you'd like to log in through Canvas.
  2. On the top menu, click Results and then Report Builder.
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  3. Click Create New Report to go to Report Properties.
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  4. Enter the Report Name and a Description. Choose a name that will differentiate this report from future reports you run. Click Continue to go to Projects.
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  5. At the bottom of the screen, check the project (semester) for the report and click Add Selected Project. Click Continue to go to Report Questions.
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  6. Choose which questions to include in the report or check Select All to choose all the questions. Click Continue to go to the Build Query step.
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  7. The Report Area box lists your department. Check the box and click Add Selected Areas.
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    1. If you want to sub-select questions by response, in the Questions box, choose the question and the selection criteria and click Save.
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    2. In the Courses box, click Select Courses, choose courses to include in the query, and click Add Selected Courses.
    3. At the top of the page, click Continue. You'll go to the Report Template tab.
  8. At the bottom of the page, click a number from 1 through 8 to choose the report template. Click Generate. CES will generate the report and email you when results are ready.
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  9. When results are ready, go to the Report Builder page. Your reports will be listed under Reports.
  10. Under View for the report you'd like to view, click the magnifying glass to go to the View Report page for that report.
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  11. On the View Report page, you can: 
    • Click Select Questions to choose which survey questions to show or hide in the report.
    • Click Show/Hide to choose which statistical results and responses to show or hide in the report (frequency, response rate, mean, standard deviation, and write-in text).
    • Click Export to export the report as a PDF or MS Excel file.
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