Introduction
This article explains:
- How to create a SharePoint subsite,
- How to add people to a previously created SharePoint subsite,
- How to remove people from a SharePoint subsite, and
- How to change a person's permission within a role.
Instructions
To Create a SharePoint Subsite
A SharePoint subsite is housed within a parent site. A subsite can be created for small projects or groups within a bigger entity without adding the managerial or logistical overhead of an entirely new site or Team.
- Log in to Microsoft 365.
- Click the SharePoint icon.
![Image of the above instructions](CCS%20Sharepoint%20Icon.pngx)
- Navigate to the SharePoint site that will house the new subsite.
- Click Site contents on the left menu pane.
![Image of the above instructions](CCS%20Sharepoint%20Site%20contents.pngx)
- At the top of the page, click New to expand the drop-down.
![Image of the above instructions](CCS%20Sharepoint%20New%20Contents.pngx)
- Click Subsite from the menu.
![Image of the above instructions](CCS%20Sharepoint%20Subsite.pngx)
- Enter your site settings:
- Choose a site name and type it in the Title: text box.
- Type a description in the Description: text box.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Title%20and%20Description.pngx)
- Type the address you want in the URL name: text box. Do not use spaces.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Url%20name.pngx)
- Each template type comes with a certain grouping of tools, but tools can be added to any site type after the site is created.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Template.pngx)
Available Collaboration Templates |
Team Site (no Office 365 group) |
A site with no connection to an Office 365 Group. |
Team Site (classic experience) |
A site with a classic experience on the home page and no connection to an Office 365 Group. |
Project Site |
A site for managing and collaborating on a project. This site template brings all status, communication, and artifacts relevant to the project into one place. |
- Under User Permissions:, decide which permissions to give the site.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20User%20permissions.pngx)
- Choose where to provide access to this subsite from your main site.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Navigation.pngx)
- Click Create when finished choosing the settings for the subsite.
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To Set Unique Permissions
If Use unique permissions is selected during subsite setup, the People and Groups -Set Up Group for this Site screen will display after clicking the Create button. You have three roles that you can configure: Visitors, Members, and Owners. The steps to configure these permissions are:
- Choose which role to configure (you can choose as many as is appropriate):
- Visitors to this Site
- Members of this Site
- Owners of this Site
- Choose whether to Create a new group or Use an existing group.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20set%20up%20groups.pngx)
- If you choose Use an existing group, you will see a drop-down. Select which existing SharePoint group you want to add.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Use%20an%20existing%20group.pngx)
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20existing%20group%20box.pngx)
- If you choose Create a new group:
- In the text box, type in the name of the new group you wish to create.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20New%20group%20selection.pngx)
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Name%20new%20group.pngx)
- In the second text box, type the person's Hokies email address OR name in the format of: Last, First.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20New%20group%20add%20users.pngx)
- Click Browse to search for a user.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20New%20group%20browse%20for%20users.pngx)
- Click Check Names to verify anyone you have manually added.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Check%20names.pngx)
- Click OK when finished adding people.
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To Add People to a SharePoint Subsite
Adding people to a subsite does not add them to the parent site.
- Log in to Microsoft 365.
- Click the SharePoint icon.
![Image of the above instructions](CCS%20Sharepoint%20Icon.pngx)
- Navigate to your SharePoint Subsite.
- Click Settings in the top-right corner.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Settings.pngx)
- Click Site Permissions.
![Image of the above instructions](CCS%20Sharepoint%20Settings%20Site%20Permissions.pngx)
- Click Advanced permissions settings.
![Image of the above instructions](CCS%20Sharepoint%20advanced%20site%20permissions.pngx)
- Click Grant Permissions.
![Image of the above instructions](CCS%20Sharepoint%20Grant%20Permissions.pngx)
- Be sure you are on the Invite people tab.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Invite%20People%20Tab.pngx)
- Enter the person(s) in the first text box.
- Optional: add a message or description that will be sent in the invitation that the person(s) receive in the second text box.
- For additional options, click SHOW OPTIONS.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Show%20Options.pngx)
- You may select the permission level to be granted in the Select a permission level drop-down.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Select%20a%20permission%20level.pngx)
- Click Share to add that person.
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To Change a Person's Permission within a Role
- Log in to Microsoft 365.
- Click the SharePoint icon.
![Image of the above instructions](CCS%20Sharepoint%20Icon.pngx)
- Click Settings in the top-right corner.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Settings.pngx)
- Click Site Permissions.
![Image of the above instructions](CCS%20Sharepoint%20Settings%20Site%20Permissions.pngx)
- Expand the group containing the person whose permission you wish to edit.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Role.pngx)
- Click the drop-down next to the name of the person you wish to modify and select the new permission.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Permission%20Choose.pngx)
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To Remove People from a SharePoint Subsite
The following instructions work for a SharePoint Subsite. To remove people from a SharePoint parent site or if these steps do not work, please see How to delete people from a SharePoint site.
- Log in to Microsoft 365.
- Click the SharePoint icon.
![Image of the above instructions]()
- Navigate to your SharePoint Subsite.
- Click Settings in the top-right corner.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Settings.pngx)
- Click Site Permissions.
![Image of the above instructions](CCS%20Sharepoint%20Settings%20Site%20Permissions.pngx)
- Expand the group containing the person you wish to remove.
![Image of the above instructions](CCS%20Sharepoint%20Subsite%20Role.pngx)
- Click the drop-down next to the name of the person you wish to remove and select Remove.
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