Checking Departmental Google Workspace Storage


Introduction

This article describes how to check Virginia Tech Google Workspace departmental storage within the CAT. This applies to storage that goes against a department's allocation.

Instructions

For users:

  1. Log in to the CAT. You will be required to use the VPN if you are not on the campus network.
  2. Select Reports.
  3. Select the Google Storage Usage report.
  4. Set Department OU and/or Department to filter down to the specific groups you are interested in.

  5. Set Account Type to User to filter out Google Auxiliary Email (GAE) accounts.
  6. Set Departmental Account to Yes to filter out former and student wage employees.

  7. This report does not summarize the information. To do that, you will need to export it to a .csv file and import to your preferred spreadsheet program. To do this, click Export beneath the report.
  8. Evaluate and manually remove any invalid users, if needed (i.e., departments do not need to cover student wage employees).
    1. If any users need to be removed from your OU, please see Using the Collaborative Computing Solutions Admin Tool (CAT).
  9. Use the results to plan for your department's allocation and purchase of additional storage space. User data is updated nightly.

For shared drives:

  1. Log in to the CAT. You will be required to use the VPN if you are not on the campus network.
  2. Select Reports.

  3. Select the Google Shared Drives report.
  4. Set Department OU and/or Department to filter down to the specific groups you are interested in.

  5. Set Account Type to User to filter out Google Auxiliary Email (GAE) accounts.
  6. Set Departmental Account to Yes to filter out former and student wage employees.

  7. This report does not summarize the information. To do that, you will need to export it to a .csv file and import to your preferred spreadsheet program. To do this, click Export beneath the report.
  8. Evaluate and manually remove any invalid users, if needed (i.e., departments do not need to cover student wage employees).
    1. If any users need to be removed from your OU, please see Using the Collaborative Computing Solutions Admin Tool (CAT).
  9. Use the results to plan for your department's allocation and purchase of additional storage space. Shared drive data is only updated weekly on Mondays.