Video Content Management - Sharing Videos in My Media with Others


Introduction

Kaltura is the cloud-based video management system behind My Media and Media Gallery, which are Canvas LTI tools. Note that:

  • Kaltura appears in some places in My Media and Media Gallery and in the company's documentation and user guides.
  • Course Gallery is how you access Media Gallery in Canvas. 

The Kaltura Video App for Canvas User Guide has full instructions on using My Media and Media Gallery. The instructions here are specific to Virginia Tech. To see other Kaltura topics, please click on the guide for your role:

This article covers how to share videos with other Virginia Tech faculty, staff, and students for collaboration.

Contents

Instructions

You can collaborate with others on your videos. If you add collaborators, you can decide if they can edit videos, publish them, or just view them. 

  • To share a video with another person, you must add them as a collaborator in My Media - even if they're in your Canvas site. 
  • Co-owned videos will appear in all owners' My Media.
  • Edits made by any owner will affect the video.

Copying a Video

Before you add collaborators, you can make a copy of your video to keep it for yourself. Storage in Kaltura is unlimited, so don't worry about using up memory. 

  1. In My Media on Canvas or video.vt.edu, click on the media thumbnail or title to go to the video. 
  2. Click Actions, then Launch Editor. 
  3. At the top right of the screen, click Save a Copy. 
    Image of the above instructions
  4. Enter a title for the new media, if desired.
  5. Click Create.
    Image of the above instructions

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Adding Collaborators

  1. In My Media on Canvas or video.vt.edu, click on the media thumbnail or title to go to the video.
    • Note: you can't edit videos once they're published in a Media Gallery. 
  2. Click Actions, then Edit.
  3. Click on the Collaboration tab. 
  4. Click + Add Collaborator to add someone else to the video. 
    Image of the above instructions
  5. Enter their name or PID. Kaltura will suggest matches from among the Virginia Tech community. Choose the correct collaborator. 
  6. Choose whether to let the collaborator edit the video (Co-Editor), just publish it (Co-Publisher), or just view it (Co-Viewer) and click Add.
  7. Your collaborators will appear under Media Collaborators. You can remove or edit their permissions at any time.

Video by TLOS: Professional Development Network

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Finding Shared Videos

If you share a video with a collaborator, they'll be able to find it in their My Media. Collaborators must ensure their filters in My Media are set properly to see shared content.

  1. Go to My Media in Canvas or video.vt.edu. By default, you will see videos by Any Owner.
  2. Click Filters. If you don't see Filters, click View Media I Own. 
  3. In the filter popup, change the filter from Any Owner to Media I Own, Media I Can Publish or Media I Can Edit. 
    Image of the above instructions
  4. You'll see videos where others added you as a collaborator. 
  5. To see your own videos, click Filters->Media I Own. 

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Changing Owner

  1. In My Media on Canvas or video.vt.edu, click a media thumbnail or title to go to the video (you can't edit videos once they're published in a Media Gallery). 
  2. Click Actions, then Edit.
  3. Click the Collaboration tab. 
  4. Click Change media owner to add someone else to the video. 
    • Changing the media owner will remove the video from My Media. Make a copy of the video for yourself before changing the owner. 
      Image of the above instructions
  5. Enter their name or PID. Kaltura will suggest matches from among the Virginia Tech community. Choose the correct collaborator. 
  6. Click Save. 
    Image of the above instructions

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Getting Help

For instructions on resolving common issues with Kaltura, please click on the guide for your role: 

If you need help with My Media, Media Gallery, or Kaltura in general: 

If you still have questions: 

  • For Kaltura in Canvas or at video.vt.edu, go to the 4Help Portal, log in, and click Get Help. Specify where you are having the issue and include the video name, ID, and/or URL if applicable.
  • For questions about intellectual property, contact your department chair or the University Council. 

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