Introduction

You are listed as the manager of employees with administrative roles in Microsoft Entra. Collaborative Computing Solutions regularly reviews these roles to maintain security and ensure access is appropriate. Please confirm that your team members still need their administrative access. If you’re not their manager anymore, contact HR to update records.

Instructions

Follow these instructions to conduct the review. 

Access the portal

You can access the portal from the email you receive or by navigating directly to the website.

Email

1. Open the email you have received from Microsoft Entra with the subject “Action Required: Review access for users” and click the Start review link.

Website

1. Navigate to https://entra.microsoft.com/
2. Click on Identity Governance
3. Click on Privileged Identity Management
4. Click on Review access
5. Click on each review listed to complete the review

Look at the role review

Either way you start, you should now be on the Review Access page. This page displays all pending reviews assigned to you. On this page, you will see your reviews and the following information.

• Review name
• Role
• End date
• Remaining Items

Review each item

Review each item (click on Review Name first) to decide if the employee needs to keep their administrative role. For each review, you will select one of the following options:

• Approve — user still needs access
• Deny — user no longer needs access

You can review users one at a time or select multiple users to approve or deny in bulk.

Enter justification

You must enter a reason for your decision. The manager must enter a business justification, such as:

• “Required for job responsibilities”
• “Project-based access through end of FY”
• “Role change — no longer required”

This justification is:

• Logged for audit purposes
• Visible to admins
• Exportable as compliance evidence

Submit the review

Submit your review by clicking on Approve or Deny for each item selected. After entering your decision, reviews cannot be edited. CCS handles implementation, and employee access remains unchanged until the review is processed.