Zoom Rooms are a cost-effective, high-quality videoconferencing solution that can be used for business purposes and teaching and learning. Departments can design and set up Zoom video conferencing rooms. Or, Technology-enhanced Learning and Online Strategies (TLOS) offers a complete video conferencing solution from consultation to equipment ordering and installation. If you want to design or re-design a custom video conferencing room, huddle space, or virtual classroom, TLOS will tailor support to your department’s needs.
All Zoom Room video conferencing rooms include:
Custom video conferencing rooms can include:
TLOS will provide departments with as little or as much help as they need, from providing a list of compatible hardware to equipment ordering, installation, and ongoing maintenance and support.
If you want to schedule the room and the room’s videoconference connections, you need to link the Zoom Room software to a unique, dedicated online Calendar – either Microsoft Exchange or Google.
Search for and find out if the conference room has a calendar on the Microsoft Global Address List (GAL).
If you would like to associate a Google calendar with a room, please make the request through the Google Resource Room Calendar request.
You can schedule Zoom Room meetings on the Zoom controller in the physical room or by following these instructions: Scheduling in Zoom Rooms with Google.
We recommend you use Video Conferencing Room - Consultations, Design, and Installation to set up a consultation to discuss your specific needs.
The person who schedules a meeting in a Zoom Room is the Host of the meeting.
Zoom Room videoconferences can be recorded. Recording can be set up during scheduling or during the meeting. Recordings are saved in Zoom for 30 days. Recordings are copied to Kaltura within one day of the meeting and saved there indefinitely.
The person who schedules a meeting in a Zoom Room will be the Host in Zoom and will own meeting recordings in both Zoom and Kaltura.
If you’re scheduling a meeting for someone else, you need to get them to delegate to you scheduling permission in Zoom. That way, you can schedule the room on their behalf so they’re Host and the recording owner.
If you don’t schedule a recording, you can tap the Record button on the Zoom Control Panel to start ad-hoc recording. We don’t recommend recording this way, because:
If you need assistance, contact 4Help by clicking Get Help on the 4Help portal. Write that you need help with setting up your own Zoom Room for videoconferencing and submit.