Introduction
This Article Describes
- Microsoft Teams Live Events*
- Creating a Live Event in Teams
- Changing Settings for an Existing Event in Teams
- Starting and Stopping a Live Event
- Queueing Content
- Downloading a Recording
Contents
Explanation
What is a Microsoft Teams Live Event*
Teams live events are an excellent way for you or your organization to broadcast video and meeting content to large online audiences.
Events held using live events encourage connection throughout the entire lifecycle with attendees and hosts before, during, and after events. You can create a live event wherever your audience resides, using Microsoft Stream, Teams, or Yammer.
Teams, however, is an excellent hub to use for collaboration as it delivers chat-based collaboration, calling, and meetings and an excellent place to host live events, so you can expand the audience of your meetings. Live events are meant for one-to-many communications where the host of the event is leading the interactions and audience participation is primarily to view the content shared by host. The attendees can watch a live, delayed, or recorded event in Yammer, Teams, or Stream and can interact with the presenters using moderated Q&A or a Yammer conversation.
This is different from the experience with Teams meetings where users can unmute themselves, chat and ask questions directly, and meetings are in real-time.
*Source: Microsoft, What are Microsoft Teams live events? - Microsoft Teams | Microsoft Docs
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To Create a Live Event in Teams
- Click on the Calendar icon in the Navigation menu of Teams.
![Teams Calendar Icon Click on the Teams Calendar Icon](CCS%20Teams%20Calendar%20Button.pngx)
- Click the New meeting drop-down arrow at the top-right side of the app.
![New Meeting Dropdown Arrow click on the New Meeting Dropdown Arrow](CCS%20Teams%20New%20Meeting%20Button.pngx)
- Click on Live event.
![Live Event Item Click on Live Event](CCS%20Teams%20Live%20Event%20Item.pngx)
- Enter the information about the event.
- You can add the emails of any additional presenters or producers at this point. Do not add attendees.
![Add additional presenters or hosts Add additional presenters or hosts](CCS%20Teams%20Live%20Event%20Add%20Presenters.pngx)
- To change the role of an added person, click the default role next to their name and choose the appropriate role.
Presenter* |
Producer |
Presents audio, video, or a screen to the live event |
Starts and stops the live event. |
Moderates Q&A. |
Shares own video. |
|
Share participant video. |
|
Shares active desktop or window. |
|
Selects layouts. |
![Change role Click on current role to change role](CCS%20Teams%20Live%20Event%20Changing%20Roles.pngx)
*Presenters can only share audio, video, or a screen (desktop or window) in live events produced in Teams.
- Click Next.
- Select the permission that provides the appropriate access level for attendees to the event.
![Live Event Access Permissions Select the appropriate access permission](CCS%20Teams%20Live%20Event%20Permissions.pngx)
- Select the appropriate production options for the event. You should make the choice to record or not to record at this time. You cannot change this option once the live event has started.
![Production Settings Select appropriate production settings](CCS%20Teams%20Live%20Event%20production%20settings.pngx)
- Replace or remove the default Support URL.
![Support URL Replace or remove default support URL](CCS%20Teams%20Live%20Event%20Support%20URL.pngx)
- Click Schedule.
- Announce to your audience. Do not forward the event created on your calendar to attendees as this is for the presenters, hosts, and producers of the event. Instead, use the Get attendee link to obtain a link that can be shared with attendees. This link is provided on the summary dialog box after event creation, or you can access it from your calendar invite.
![Get attendee link Click on the Get attendee link](CCS%20Teams%20Live%20Event%20Get%20Attendee%20link.pngx)
- Click Close.
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To Change Settings for an Event
You can change the settings up until the event starts.
- Double click on the event in your calendar.
- Click Edit and make any adjustments to the meeting.
![Edit Live Event Click the Edit button to edit the live event](CCS%20Teams%20Live%20Events%20Edit%20Button.pngx)
- Click Settings and make any adjustments to the permissions.
![Settings button Click on the Settings button](CCS%20Teams%20Live%20Event%20Settings%20button.pngx)
- Click Update.
![Update button Click the Update button](CCS%20Teams%20Live%20Event%20Update%20button.pngx)
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To Start the Live Event
- If the presenter has slides to share, they will need to click the Share button and share their content before they go live.
![Share button Click the Share button to share content](CCS%20Teams%20Live%20Event%20Share%20Button.pngx)
- The producer then clicks on the Content window with the information to share. It will appear in the left Queue window.
![Queue from Content window Click the Content window to queue content](CCS%20Teams%20Live%20Event%20Queueing%20Content.png)
- If a dual view is desired where attendees can see both presenter and slides, click on the Content Left button beneath the Queue window.
![Content Left button Click on the Content Left button](CCS%20Teams%20Live%20Event%20Content%20Left%20button.pngx)
- When the content is ready to be sent to the attendees, click Send live.
![Send Live button Click to make queued content live](CCS%20Teams%20Live%20Event%20Send%20Live%20button.pngx)
- When the live event is ready to start, click Start.
![Start button Click the Start button to start the live event](CCS%20Teams%20Live%20Event%20Start%20button.pngx)
- Click Continue in the Confirmation dialog.
![Continue button Click the Continue button](CCS%20Teams%20Live%20Event%20Continue%20button.pngx)
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To Queue Additional Content
- If you have additional presenters or content, you can always send it to the Queue window while the current content is live.
![Queue from Content window Click the Content window to queue content](CCS%20Teams%20Live%20Event%20Queueing%20Content.png)
- When the new content in the Queue window is ready to go live, just click again on Send live to replace what the attendees are seeing with the new content.
![Send Live button Click to make queued content live](CCS%20Teams%20Live%20Event%20Send%20Live%20button.pngx)
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To End a Live Event
- Click on End beneath the Live Event window.
![End button Click the End button to end the event](CCS%20Teams%20Live%20Event%20End%20button.pngx)
- Click End live event.
![End confirmation button Click the End live event confirmation button](CCS%20Teams%20Live%20Event%20End%20Confirmation.pngx)
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To Download the Recording
- Double click on the event in the Teams calendar.
- Scroll down till you see the Live event resources section.
- Click Download next to “Recording”.
![Download Recording Click on the Download Recording icon](CCS%20Teams%20Live%20Event%20download%20recording.pngx)