Setting the Out-of-Office Auto Reply for Gmail and Exchange Online


Introduction

This article describes how to set an out-of-office message for Gmail and Exchange Online.

Contents

Instructions

Gmail

  1. In your browser, log in to Gmail by following the instructions at Accessing Virginia Tech (VT) Gmail in a Browser.
  2. Click the Gear symbol in the top right to access Gmail settings.

  3. Click See all settings.

  4. Scroll down until you find the Vacation responder section.

  5. Select Vacation responder on.

  6. Fill out the First day, Last day, Subject, and Message sections.

  7. Click Save Changes at the bottom of the page.


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Outlook Web App

  1. Login to http://my.office365.vt.edu/ using your Virginia Tech username and passphrase.
  2. Click on the Outlook symbol.

  3. Click on the Gear symbol to access settings.

  4. Select View all Outlook settings.

  5. Select Automatic replies.

  6. Select Turn on automatic replies.

    Auto Reply On

  7. If you would like to set replies for a certain time period, check the Send replies only during a time period box and fill out both Start time and End time.

  8. Compose your message to individuals inside your organization.

  9. If you want a message to be sent to individuals outside of your organization, select Send replies outside your organization.


    1. If you only want the people in your contacts to see the message, select Send replies only to contacts.

    2. Fill out the new message box that appears after the Send replies outside your organization box is checked.

  10. Select Save.

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Outlook Desktop

 

  1. Open your Outlook desktop application.
  2. Select File.

  3. Select Automatic Replies (Out of Office).

  4. Select the Send automatic replies button.

  5. If you would like to set replies for a certain time period, check the Only send during this time range box and fill out both Start time and End time.

  6. Compose your message to individuals inside your organization.

  7. If you want a message to be sent to individuals outside of your organization select the Outside My Organization tab.


    1. Check the Auto-reply to people outside my organization box.

    2. If you only want the people in your contacts to see the message, select My contacts only. Otherwise, select Anyone outside my organization.

    3. Compose your message to people outside of your organization.

  8. Select OK at the bottom of the window.

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