Introduction
This Article Describes
- Microsoft Teams Live Events*
- Creating a Live Event in Teams
- Changing Settings for an Existing Event in Teams
- Starting and Stopping a Live Event
- Queueing Content
- Downloading a Recording
Contents
- Microsoft Teams Live Events
- Creating a Live Event in Teams
- Changing Settings for an Existing Event in Teams
- Starting a Live Event
- Queueing Content
- Ending a Live Event
- Downloading a Recording
Explanation
What is a Microsoft Teams Live Event*
Teams live events are an excellent way for you or your organization to broadcast video and meeting content to large online audiences.
Events held using live events encourage connection throughout the entire lifecycle with attendees and hosts before, during, and after events. You can create a live event wherever your audience resides, using Microsoft Stream, Teams, or Yammer.
Teams, however, is an excellent hub to use for collaboration as it delivers chat-based collaboration, calling, and meetings and an excellent place to host live events, so you can expand the audience of your meetings. Live events are meant for one-to-many communications where the host of the event is leading the interactions and audience participation is primarily to view the content shared by host. The attendees can watch a live, delayed, or recorded event in Yammer, Teams, or Stream and can interact with the presenters using moderated Q&A or a Yammer conversation.
This is different from the experience with Teams meetings where users can unmute themselves, chat and ask questions directly, and meetings are in real-time.
*Source: Microsoft, What are Microsoft Teams live events? - Microsoft Teams | Microsoft Docs
To Create a Live Event in Teams
Microsoft has this support page.
To change the role of an added person, click the default role next to their name and choose the appropriate role.
| Presenter* | Producer |
|---|---|
| Presents audio, video, or a screen to the live event | Starts and stops the live event. |
| Moderates Q&A. | Shares own video. |
| Share participant video. | |
| Shares active desktop or window. | |
| Selects layouts. |
*Presenters can only share audio, video, or a screen (desktop or window) in live events produced in Teams.
Announce to your audience. Do not forward the event created on your calendar to attendees as this is for the presenters, hosts, and producers of the event. Instead, use the Get attendee link to obtain a link that can be shared with attendees. This link is provided on the summary dialog box after event creation, or you can access it from your calendar invite.
To Change Settings for an Event
You can change the settings up until the event starts.
- Double click on the event in your calendar.
- Click Edit and make any adjustments to the meeting.
- Click Settings and make any adjustments to the permissions.
- Click Update.
To Start the Live Event
- If the presenter has slides to share, they will need to click the Share button and share their content before they go live.
- The producer then clicks on the Content window with the information to share. It will appear in the left Queue window.
- If a dual view is desired where attendees can see both presenter and slides, click on the Content Left button beneath the Queue window.
- When the content is ready to be sent to the attendees, click Send live.
- When the live event is ready to start, click Start.
- Click Continue in the Confirmation dialog.
To Queue Additional Content
- If you have additional presenters or content, you can always send it to the Queue window while the current content is live.
- When the new content in the Queue window is ready to go live, just click again on Send live to replace what the attendees are seeing with the new content.
To End a Live Event
- Click on End beneath the Live Event window.
- Click End live event.
To Download the Recording
- Double click on the event in the Teams calendar.
- Scroll down till you see the Live event resources section.
- Click Download next to “Recording”.